June 6 2026 meeting

bluegrass Youth Rodeo Association Closed Board Meeting

6/5/2026

490 Oil Springs Rd Winchester

Start time 6:30PM - 10PM

In attendance: Cory Williams, Sam Brown, Shelby Ray, Jamie Waddle (by phone), Alex Wilson

as judge representative, Katie Williams

1. Finances: $12k in bank with payouts and deposits outstanding. Shelby to generate Rodeo

Income/Expense Report

2. New Business- urgent

a. President and Vice President elect

b. Bank Account Admins- motion was made to make Sam Brown admin on account

with Shelby now that Carl has stepped down

c. Cory will notify the State of changes made to Board and request a formal

resignation letter from Carl for records

d. Rule Books were picked up June 1st, addendums will be stapled to each

before they are handed out in July

e. Chute dogging- it was decided by vote that there would be no points given for

Sunday since the event was cancelled, refunds will be given for contestants in 3rd-8th

grade for Saturday and Sunday, 9-12 kids will receive 10 points each for Saturday and

a refunds only for Sunday.

f. Starting with Rodeo #5 there will be a turn out fee of $15/event for late

scratches that do not have a dr or vet note. No further entries can be made until those

fees are paid. This is being done to reduce the amount of changes the Rodeo Secretary

has been handling last minute and to prepare members and their families for other

rodeo associations where this is the standard.

g. Work will begin on a Code of Conduct for this year with an emphasis on topics

that were to be discussed at Judge’s meeting ie the Judge’s call is final, protests should

be made after the run/ride to the Arena Director who will discuss with the Judges, no

disrespect of staff, required attire, etc

h. Nominations will be requested to form a 2026 Advisory Board consisting of

representatives for the following categories- timed events, rough stock, parent at

large, with a judge representative as well. These representatives will be added to committee meetings

3. New Business- medium

a. Chute dogging/bull dogging and calf tying clinics

b. Dad’s Barrel Race at August rodeo to raise funds

c. Goat Roping at October to raise additional funds for banquet

d. Hoping for goat tying clinic in September

4. New Business- low

a. Website corrections/additions

b. Jamie is looking into high school rodeo software